Barristers are required to provide this notice when they receive personal information which they will process. This notice sets out how and why your personal data is used. It also sets out some of your rights.
The ‘controllers’ of your information are John Gardiner QC (as Head of Chambers) and any barrister from 11 New Square that you have instructed (or is instructed on your behalf).
In all cases, your data controller can be contacted at:
The Chambers of John Gardiner QC
11 New Square
London, WC2A 3QB
Telephone: 020 7242 4017
Fax: 020 7831 2391
Or alternatively, your controller can be contacted via the Senior Clerk (Tom Rook) at firstname.lastname@example.org.
Your personal information may be used for the following purposes:
Often personal information must be provided to enable a barrister to provide advice or representation and to comply with legal and professional obligations. A refusal to provide relevant personal information may prevent a barrister from undertaking legal services for .the client.
The lawful bases for processing personal information are:
Where you have provided consent for your personal information to be processed, you have the right to withdraw this consent at any time using the contact details provided above. This will not affect the lawfulness of any processing activity carried out prior to your withdrawing your consent and where there are other lawful bases for processing your information (as set above), you may not be able to prevent processing of your data. For example, if you have asked for work to be done for you and time has been spent time on your case, you may owe fees in relation that work.
If you are a client, some of the information you provide will be protected by legal professional privilege unless and until the information becomes public in the course of any proceedings or otherwise.
It may be necessary to share your information with the following:
Transfer of your information outside the European Economic Area (EEA)
This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case. However, if you reside outside the EEA or your case involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your data to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.
Your personal information may be transferred to the following which are located outside the European Economic Area (EEA):
Your personal information will be kept for 7 years from latest of: (1) the date of the last item of work carried out, (2) the date of the last payment received or (3) the date on which all outstanding payments are written off. At this point the retention of your personal information will be reviewed and either deleted or kept marked for review after a further period of retention.
Some basic personal information necessary for carrying out conflict checks may be retained by a barrister you instruct for the rest of their career. This will normally only be your name contact details and an outline of your case.
Names and contact details of professional clients held for the purpose of providing legal services and providing information in relation to the Chambers or an individual barrister’s practice will be stored indefinitely or until either it becomes apparent that an individual has ceased to be a potential client or the individual asks to be removed from any marketing lists.
Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:
If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.
If you want to exercise any of these rights, please:
You may need to provide other information, such as proof of identity and address.
You should receive a response within one month from receipt of your request.
You may make a complaint to the Senior Clerk (Tom Rook) using the contact details above. You also have the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.
Your personal information is not intended to be processed except for the reasons stated within this privacy notice. If this changes, an amended version of this privacy notice will be placed here.